St. Paul’s Foundation is currently seeking a Development Assistant to join our major gifts team.
St. Paul’s Foundation welcomes applications for this opportunity to join an experienced and enthusiastic team of professionals to raise funds for enhanced patient care, capital projects, equipment, research and teaching at St. Paul’s Hospital.
General Accountability: Reporting to the Director, Major Gifts, the Development Assistant is responsible for providing administrative support to the Major Gifts team as well as being an Ambassador for the Foundation by promoting good public relations and providing accurate information about the Foundation to callers and visitors.
Primary function as Ambassador is to answer two incoming phones lines, retrieve general messages, and maintain voicemail system in addition to greeting visitors
- Visitors could include:
- Physicians, Hospital Staff, Patients, Volunteers, general Public and Donors
- This role will redirect calls and respond to basic inquiries
- To facilitate gifts – online, in person or over the phone
- To help build and maintain meaningful relationships
Development Assistant duties:
Primary function as Development Assistant is to provide administrative support to the Major Gifts team.
- Preparing for hospital or donor meetings by booking meeting rooms, ordering catering, and/or preparing any relevant documents,
- Documenting activity in RE, ensuring data is entered according to procedures set out in the Development Team Operations manual,
- Preparing thank-you letters and general correspondence based on templates, preparing letters for signature & mailing,
- Preparing reports and information kits for donor or hospital meetings,
- Triaging and dissemination of information requests from Donation Processing
- Requesting/ pulling and sorting constituent lists for events and mailings,
- General file management/ clean up both on the network drive and Raiser’s Edge,
- Regular generation and circulation of Development Reports
- Record keeping and orders for Lab Coats and other Hospital Family merchandise
- Scheduling meetings for Major Gifts team
- Documenting activity in Raiser’s Edge ensuring data is entered according to policy & procedure manual and proposal tab is being used appropriately,
- Minute taking for Development team meetings
- Other duties as assigned
- Experience as an administrative officer, preferable with a fund-raising organization or organization of similar scope or an equivalent combination of education, training and experience;
- Demonstrated ability to contribute to and participate in a positive work environment with professionalism and a service-oriented attitude;
- Demonstrated professionalism, tact, good judgment and diplomacy in all interactions with senior leaders and the wider community;
- Highly effective and professional interpersonal skills and collaborative team player, able to establish and maintain positive working relationships;
- Proficient with Microsoft Office (Outlook, Word and Excel)
- Experience using Raiser’s Edge
- A high degree of initiative, discernment and resourcefulness; and thoughtfulness in decision-making;
- Excellent verbal and written communication skills, organizational and time management skills, and problem solving skills;
- Experience managing teams toward the successful achievement of organizational and team goals;
- Ethical behaviour: ensures own behaviour and that of others is consistent with the mission and values of St. Paul’s Foundation.
Should you be interested in applying for this role, please send your résumé and cover letter to the attention of:
T. Dallas to: email@example.com by 5pm on Friday, November 3rd, 2017.
Only those candidates short listed for an interview will be contacted. Thank you for your interest in working with St. Paul’s Foundation.
About St. Paul’s Foundation
St. Paul’s Foundation raises funds to support compassionate, inspired care at all Providence Health Care hospitals and residences in British Columbia.
Combined, these sites engage close to 8,000 doctors, health care providers, support staff and researchers who care for hundreds of thousands of British Columbians every year, from neo-natal care to palliative care.
Working closely with our care providers, St. Paul’s Foundation is proud to engage our community to support world-class research, education and patient care.
Support from the community, especially donations, has been key to Providence Health Care since its founding in 1896. Today, many Providence physicians and researchers are world figures in numerous fields including heart and lung, renal, HIV/AIDS and elder care. Since its founding in 1986, St. Paul’s Foundation has played an integral role in supporting this work.