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Careers

Join Our Team

Our dedicated and talented staff and volunteers play a key role in the success of St. Paul’s Foundation, a registered charity that raises funds for medical equipment, research, and enhanced patient care at St. Paul’s and other Providence Health Care hospitals and residences in British Columbia.

Career Opportunities

  • St. Paul’s Foundation is seeking an energetic, collaborative Administrative Assistant to join our busy Finance team. You will become an integral part of the Foundation at an exciting time in our history: we’re on the cusp of building an incredible new hospital, research complex, and health campus. The position reports to the CFO, and takes direction from the Finance Managers.

    You are an organized and self-motivated administrative professional looking to further your career at a highly-respected fundraising organization. Working with the Foundation’s Finance, Donations, and Database teams, your key strengths will include a mastery of Microsoft Office, keen attention to detail, and the ability to multi-task.

    Key Responsibilities

    • Process invoices, distribute financial reports, and consolidate and review credit card statement expenses.
    • Review cheques and prepare for signatures and mailouts.
    • Assist with reconciliations and journal entries.
    • Update and maintain file organization and documentation.
    • Provide administrative support to the CFO. This will include meeting preparation, travel/hotel reservations, and internal and external communications.
    • Provide back-up support for the donations team: prepare bank deposits, enter gift batches, and retrieve, sort, and distribute incoming mail.
    • Provide back-up support for reception.
    • Occasional assistance with Foundation events and meetings.

    Qualifications

    • Minimum 3 years’ relevant experience with a post-secondary degree or diploma; or combination of experience and education.
    • Excellent organizational skills and attention to detail, able to multi-task, enjoy working independently and as part of a team.
    • Proficiency in the Microsoft Office Suite.
    • Bookkeeping or basic accounting.
    • Experience with PeopleSoft and/or Raiser’s Edge will be considered assets.
    • Sound judgment, tact, and the ability to handle confidential and sensitive material with discretion.
    • Ethical behavior: you are committed to ensuring your actions are consistent with the mission and values of St. Paul’s Foundation.

    Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

    To apply, please send your resume and cover letter to the attention of J. Boulter at SPFCareers@providencehealth.bc.ca by 5 PM on June 16, 2023.

    Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

  • St. Paul’s Foundation is seeking a dynamic and service-oriented administrative professional who’s looking to further their experience in the fundraising field, specifically within a health care setting.

    In this role, you will use your strong interpersonal skills and collaborative approach to provide administrative support to our fast-paced Philanthropy team. Reporting to the Director of Philanthropy and as an ambassador for the Foundation, you will promote good public relations and provide accurate information to donors, volunteers, and partners. Please note: this is a 3-year term position, with the possibility of a 2-year extension.

    Key Responsibilities

    • Provide support in the preparation of confidential correspondence, donor solicitation materials, department planning and tracking documents, and meeting minutes.  
    • Provide administrative, logistical, and relationship management support for tours, events, and meetings with Providence Health Care partners, donors, volunteers, and staff (e.g. lunch & learns).
    • Prepare for donor meetings by booking venues and meeting rooms, ordering catering, and/or preparing relevant documents.
    • Manage calendars and scheduling.
    • Receive donations, prepare them for donations processing, make follow-up calls to donors related to returned mail / invalid addresses.
    • Perform ongoing data entry to ensure all information related to donor accounts and activity is accurate and up-to-date in Raiser’s Edge according to established policies and procedures.
    • Work with the Database team, Donor Relations & Stewardship team, and other cross functional teams to pull and review donor lists as required.
    • Process the department’s expenses.
    • Other duties as assigned. 

    Qualifications

    • Bachelor’s degree or equivalent education.
    • Experience as an administrative assistant (preferably with a fundraising organization) or an organization of similar scope, or an equivalent combination of education, training, and experience.
    • Highly effective and professional interpersonal skills.
    • Good judgment, diplomacy, discretion, and service-oriented attitude.
    • Demonstrated ability to work collaboratively with colleagues and across teams.
    • A high degree of initiative, discernment, and resourcefulness; and thoughtfulness in decision-making.
    • Excellent organizational and time management skills with strong attention to detail.
    • Highly skilled in all Microsoft Office programs; experience with Raiser’s Edge an asset.
    • Excellent verbal and written communication skills.
    • Available to work occasional weekend and evening hours.
    • Prior experience in a complex multifaceted organization that adheres to modern governance practice, preferably in public health care an asset.
    • Ethical behaviour: commitment to ensuring your behaviour is consistent with the mission and values of St. Paul’s Foundation.

    Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

    To apply, please send your resume and cover letter to the attention of T. Dallas at SPFCareers@providencehealth.bc.ca by noon on June 9, 2023.

    Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

  • St. Paul’s Foundation is seeking a Donations Coordinator to join our team. In this role, you will become an integral part of an established, respected non-profit at an exciting time in our history: we are on the cusp of building an incredible new hospital, research complex, and health campus.

    As the successful candidate, you have at least two years’ experience in a fundraising or non-profit environment. You also possess strong written and verbal communication skills and advanced expertise with Raiser’s Edge NXT. Reporting to the Donations Manager, you will become an important touch point between our donors and the Foundation.

    Key Responsibilities

    • Process and post gift batches in Raiser’s Edge, and issue tax receipts.
    • Process monthly donations through credit card and direct debit, and update monthly gifts, including acting as a liaison for internal payroll gifts.
    • Coordinate gift coding with fundraisers and provide training on coding requirements for appeals, funds, and campaigns.
    • Answer inquiries from donors, Foundation volunteers, staff members, and the public.
    • Assist the Donations team to develop new processes, increase efficiencies, update documentation, and aid in providing training to staff.
    • Provide administrative support to the Donations team and support Foundation events as needed.

    Qualifications

    • Two years’ relevant experience, ideally with a non-profit organization.
    • Fluent with Raiser’s Edge and RE NXT.
    • Intermediate to advanced proficiency in Microsoft Excel.
    • Accurate numeric and alphanumeric data entry.
    • Excellent communication skills.
    • Adept at time-management and keen attention to detail.
    • Comfortable and confident in a deadline-driven environment.
    • Ability to work both independently and as part of a team.
    • Sound judgment and tact, and ability to handle confidential and sensitive information with discretion.
    • Ethical behaviour: commitment to ensuring your behaviour is consistent with the mission and values of St. Paul’s Foundation.

    Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

    To apply, please send your resume and cover letter to the attention of S. Kobayashi, at SPFCareers@providencehealth.bc.ca by 5pm on June 2, 2023. 

    Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

  • St. Paul’s Foundation is seeking an organized, energetic Project Manager to take charge of our annual Lights of Hope display at St. Paul’s Hospital in Vancouver. As the ideal candidate, you have at least 5 years’ related experience, preferably in construction or a construction-related field.

    In this contract role, you will be part logistician, part organizer, part troubleshooter, and some days, part octopus as you coordinate and oversee all of the diplay’s moving (and unmoving) parts.

    The Lights of Hope display scaffold holds some 400 stars and 1,200 meters of sparkling lights. It illuminates Burrard Street and turns the façade of St. Paul’s Hospital into a beacon of hope and joy. Here’s the thing, this spectacular annual showcase is more than just a beloved holiday tradition: it’s one of our most visible and important fundraising campaigns. And you’ll be responsible for bringing it to life.

    You will manage, supervise, and execute all of the display’s details and logistics on-site at St. Paul’s from August 2023 through January 2024.

    In the months leading up to our community light-up celebration (in mid-November), you will procure goods and services, prepare materials, test inventory, organize supplies, and coordinate vendors, volunteers, and staff. After the kick off, the display stays lit from dusk to dawn until the first week of January. You will ensure the display is operational for the lighting ceremony and remains so until the wrap-up in January. Then, you’ll coordinate and supervise the tasks associated with its disassembly.

    Be part of the magic. Be part of the hope. Join us as our Project Manager and lead the team bringing the display to life.

    Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

    To apply, please send your resume and cover letter to the attention of R. Edwards, at SPFCareers@providencehealth.bc.ca by 5pm on June 2, 2023. 

    Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

Volunteer Opportunities

  • St. Paul’s Foundation is looking for enthusiastic volunteers who are available on-call to support a variety of short-term administrative projects.

    Specific responsibilities

    • Assist with small to large mail outs
    • Assemble and organize packages

    Qualifications

    • Have availability during business hours
    • Possess strong organizational skills
    • Excellent attention to detail

    Competencies

    • Handle sensitive information with tact and discretion
    • Commitment to the mission of St. Paul’s Foundation

    Benefits

    • Meet other volunteers who share similar interests
    • Gain valuable experience volunteering for a major hospital foundation

    TO APPLY:

    Please email to: spfoundation@providencehealth.bc.ca

  • In addition to volunteering with St. Paul’s Foundation, a number of on-site opportunities are also available at the hospital. Please visit the Providence Health Care website to learn more.