A unique time and place in health care philanthropy

Join one of British Columbia’s preeminent foundations driving a comprehensive campaign for transformational giving to support innovative, compassionate care across Providence and across British Columbia.

Annual Salary Range: Range $57,000 to $70,000.  Typical hiring range $60,000 to $67,000
Employment Type: Permanent, Full-Time
Location: Hybrid (2-3 days in office per week)
Reports to: Administration Manager, Philanthropy
Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan
 
Role Overview
The Philanthropy Coordinator supports major gifts at St. Paul’s Foundation by helping fundraisers and leaders cultivate strong, lasting relationships with donors. The role ensures donors have a meaningful and seamless experience as they invest in healthcare, research, and patient care across BC, collaborating closely with clinicians, researchers, and senior leadership. Responsibilities include tracking donor engagement, coordinating gift processing, and contributing to the planning and execution of initiatives that advance patient care and medical research. The role supports major gift strategies that bring critical healthcare projects and research to life.
 
Key Responsibilities
• Support the Major Gifts team by coordinating activities, tracking strategies, and assisting with the planning and execution of initiatives that advance patient care, research, and capital priorities.
• Maintain accurate donor and prospect records, support research and prospecting, and prepare briefing materials for meetings and solicitations.
• Coordinate gift processing and documentation, ensuring compliance with donor intent, organizational policies, and fundraising standards.
• Assist in the development and submission of proposals, funding requests, and donor reports that demonstrate their philanthropic impact.
• Accurately record and maintain donor interactions, communications, and gift activity in the organization’s CRM system to ensure data integrity, support stewardship efforts, and enable effective reporting and relationship management.
• Support donor engagement through event coordination, communications, and stewardship activities.
• Monitor customer relationship management (CRM) data quality, generate reports on donor activity and fundraising performance, and contribute to process improvement and best practices. 
• Collaborate across teams, including fundraisers, clinical leaders, and researchers, to align fundraising efforts and ensure a seamless donor experience.
• Collaborate with clinical partners to ensure donor funds are administered in alignment with donor intent and support enhancements to patient care.
• Participate in process improvement initiatives and perform other related duties as required. 

Qualifications & Experience
• Successful completion of postsecondary education in fundraising, communications, business or healthcare administration, or a related field, or equivalent combination of education and experience, required.
• A minimum of 2–4 years of experience in fundraising, development operations, or donor relations, including supporting major or leadership gifts, required. 
• Experience in a hospital foundation, healthcare charity, or academic medical setting, preferred.
• Knowledge of various gift types (pledges, multiyear commitments, restricted gifts, planned giving), preferred.
• Proficiency with CRM/database systems (e.g., Raiser’s Edge, Salesforce) and Microsoft Office, required.

 
As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

 
To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Philanthropy Coordinator" in the subject line.
 

About St. Paul’s Foundation
St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.
 
As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Centre – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.
www.helpstpauls.com
 
All Candidates Are Welcome
Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.
 
Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.
 

A unique time and place in health care philanthropy

Join one of British Columbia’s preeminent foundations driving a comprehensive campaign for transformational giving to support innovative, compassionate care across Providence and across British Columbia.

Annual Salary Range: Range $49,000 to $60,000. Expected Hiring Range $50,000 to $56,000
Employment Type: Permanent, Full-Time
Location: Hybrid (3 days in office per week)
Reports to: Director, Planned Giving
Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan
 
Role Overview
The Planned Giving Administrator plays an important role in supporting the day-to-day operations of the Planned Giving team at St. Paul’s Foundation. This position provides administrative, donor stewardship, and database support to help ensure a high standard of service for donors, advisors, executors, and internal stakeholders.

This is an excellent opportunity for someone interested in nonprofit fundraising, estate administration, philanthropy, or donor relations to build foundational experience within a collaborative and mission-driven environment, and start their career!
 
Key Responsibilities
• Provide administrative and operational support to the Planned Giving team, including calendar management, meeting coordination, document preparation, expense processing, and general office administration.
• Open, organize, and maintain estate administration files and prepare related correspondence, documentation, and tracking materials to support planned giving activities and workflows.
• Support donor stewardship and cultivation initiatives through donor communications, mailings, invitations, acknowledgements, event coordination, RSVP tracking, and timely follow-up with donors and external stakeholders.
• Assist with the coordination and execution of donor and stewardship events, including managing guest lists, collecting RSVPs, preparing event materials, and providing on-site event support as required.
• Maintain accurate and up-to-date donor, estate, and gift records in Raiser’s Edge NXT and related systems, ensuring a high standard of data integrity, accuracy, and confidentiality.
• Prepare donations and supporting documentation for gift processing and reconciliation in accordance with established policies and procedures.
• Respond to donor, executor, advisor, and internal inquiries in a professional, responsive, and donor-centered manner. 
• Contribute to a collaborative, service-oriented team environment and provide general administrative support to the broader Philanthropy team as needed.
• Participate in process improvement initiatives and perform other related duties as required. 

Qualifications & Experience
• Successful completion of a post-secondary degree in Administration, Communications, Nonprofit Management, Business Administration, or a related field, required.
• A minimum 2–3 years of administrative, customer service, or coordination experience, preferably in a nonprofit, healthcare, professional services, or office environment, required.
• Experience working with databases or CRM systems; familiarity with Raiser’s Edge NXT is considered an asset.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.

 
As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

 
To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Planned Giving Administrator" in the subject line.
 

About St. Paul’s Foundation
St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.
 
As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Centre – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.
www.helpstpauls.com
 
All Candidates Are Welcome
Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.
 
Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.
 

A unique time and place in health care philanthropy

Join one of British Columbia’s preeminent foundations driving a comprehensive campaign for transformational giving to support innovative, compassionate care across Providence and across British Columbia.

Annual Salary Range: Range $102,000 to $155,000. Expected Hiring Range $120,000 to $130,000
Employment Type: Permanent, Full-Time
Location: Hybrid (3 days in office per week)
Reports to: VP, Philanthropy – Campaigns & Transformational Giving
Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan
 
Role Overview
The Director, Strategic Partnerships & Campaign Communications, provides strategic leadership in building St. Paul’s Foundation’s approach to identifying, developing and advancing philanthropic opportunities across the hospital.

The Director builds strong partnerships with clinical and hospital leaders to understand emerging priorities and translate them into compelling, well-defined opportunities for philanthropy. The role establishes the processes, standards and portfolio needed to maintain a strong pipeline of opportunities aligned with Foundation priorities, campaign strategy and fundraising objectives.

The Director also leads the Strategic Partnerships & Campaign Communications team, establishing clear roles, priorities and ways of working while building the capacity needed to support the Foundation’s evolving fundraising needs.
 
Key Responsibilities
Strategic Leadership & Opportunity Development
• Lead the development of the Strategic Partnerships & Campaign Communications function, establishing priorities, processes and standards for philanthropic opportunity development.
• Build and maintain a strong portfolio of qualified opportunities aligned with Foundation priorities and fundraising objectives.
• Provide strategic advice on emerging opportunities, priorities and fundraising readiness.
Clinical & Hospital Partnerships
• Build trusted relationships with clinical leaders, physicians, hospital executives and operational partners to identify and develop philanthropic opportunities.
• Translate complex clinical and organizational priorities into clear, compelling opportunities for philanthropy.
• Foster strong collaboration between hospital partners, clinical leaders and frontline fundraisers.
Campaign Communications & Fundraising
• Lead and provide strategic oversight on the development of compelling, donor-centred cases for support, proposals and campaign materials.
• Partner with frontline fundraisers to align opportunities with donor strategies, fundraising priorities and solicitation timelines.
• Ensure communications clearly articulate need, patient impact, funding requirements and intended outcomes.
Team Leadership & Development
• Lead, mentor and develop the Strategic Partnerships & Campaign Communications team, establishing clear roles, expectations and portfolio accountabilities.
• Build a collaborative, accountable and high-performing team and assess future staffing and portfolio needs as the function evolves.
Planning, Measurement & Reporting
• Establish and monitor measures of success for the philanthropic opportunity pipeline, including opportunity progression, proposal development and campaign case production.
• Use data and portfolio insights to inform priorities, resourcing and fundraising strategy.
• Establish sustainable processes that support the ongoing development and delivery of philanthropic opportunities.
• Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience
• Successful completion of a post-secondary program in business administration, health care administration, communications, philanthropy, fundraising, public administration or a related field is required.
• A minimum of 8–10 years of progressive experience is required in philanthropy, fundraising, strategic partnerships, communications, health care, institutional planning or a related field, including experience developing strategies, leading cross-functional initiatives and building relationships with senior leaders.
• Demonstrated ability to build trusted relationships, influence across functions and bring people together around shared priorities.
• Experience working with senior leaders, executives, clinical professionals and diverse internal and external partners.
• Strong understanding of fundraising strategy, donor-centred communications and philanthropic opportunity development; experience in health-care philanthropy is an asset.
• Well-developed strategic planning, organizational and analytical skills, with the ability to bring structure to complex work and competing priorities.
• Excellent written and verbal communication skills, with the ability to translate complex information into clear, compelling and audience-appropriate communications.

 
As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

 
To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Director, Strategic Partnerships & Campaign Communications" in the subject line.
 

About St. Paul’s Foundation
St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.
 
As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Centre – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.
www.helpstpauls.com
 
All Candidates Are Welcome
Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.
 
Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.
 

A unique time and place in health care philanthropy

Join one of British Columbia’s preeminent foundations driving a comprehensive campaign for transformational giving to support innovative, compassionate care across Providence and across British Columbia.

Annual Salary Range: Range $57,000 to $70,000.  Expected hiring range $60,000 to $67,000
Employment Type: Permanent, Full-Time
Location: Onsite the new St. Paul’s Hospital (5 days in office per week)
Reporting Manager: Manager, Donations
Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Reception & Donations Coordinator plays a dual role at the Jim Pattison Medical Campus St. Paul's Hospital, serving as the welcoming first point of contact for visitors, donors, patients, and staff while providing essential administrative and operational support to the Foundation's Donations team. This role helps ensure every interaction reflects the professionalism and care our supporters expect while supporting the accurate processing of gifts, maintaining donor records, coordinating donation workflows, and generating tax receipts. As an integral member of the team, the Reception & Donations Coordinator contributes to creating a positive front-line experience and maintaining the integrity of donor operations through exceptional customer service, attention to detail, and a commitment to excellence.

 
Key Responsibilities
•  Serve as the first point of contact for the Foundation, welcoming visitors and responding to inquiries from donors, volunteers, staff, patients, and the public in a professional and friendly manner.
•  Answer, screen, and direct incoming digital /non digital quires, manage the reception area, and provide general information or redirect inquiries as appropriate.
•  Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.
•  Process donations—including cash, cheques, credit cards, and gifts-in-kind—in Raiser’s Edge.
•  Prepare and manage gift batches for data entry and reconciliation.
•  Ensure that donor records are accurate, complete, and up to date.
• Prepare and reconcile donations for deposit in accordance with internal controls. 
•  Open, sort, and distribute incoming mail and coordinate courier deliveries as required.
• Maintain reception and common areas, ensuring meeting rooms are prepared and visitors receive a welcoming experience. 
•  Support with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and ordering office supplies.
• Participate in process improvement initiatives and perform other related duties as required. 

Qualifications & Experience
• Successful completion of a post-secondary program in Office Administration, Business Administration, or a related field, required.
• Certificates in Fundraising, Non-Profit Management, or Accounting, are an asset.
• A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
• Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.
• High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Sound judgment and discretion in handling confidential and sensitive financial information.

 
As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

 
To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Reception & Donations Coordinator" in the subject line.
 

About St. Paul’s Foundation
St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care’s 19 sites across BC. Our generous donors are an essential part of Providence Health Care’s mission to deliver compassionate care, innovative research, and world-class medical training and education.
 
As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Centre – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important.
www.helpstpauls.com
 
All Candidates Are Welcome
Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.
 
Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.